Report by Iwan Trefor Jones – Lead Director.
Decision:
The RAG
status of each task within the Work Programme was reviewed and approved,
subject to updating the acts that are slipping into the red.
The
content of the Risk Register was reviewed, and the assessment criteria for each
task was approved.
It was
agreed that 'Programme Office' should be added to the register.
Minutes:
The
report was presented by Iwan Trefor Jones, Lead Director.
RESOLVED
·
Review and approve the RAG status of each task
within the Work Programme, subject to updating those actions that are slipping
to red.
·
Review the content of the Risk Register and
approve the assessment criteria for each task.
·
Agree that 'Programme Office' should
be added to the register.
REASONS FOR THE DECISION
Update the progress
of the tasks on the Work Programme along with the submission of the latest
version of the Risk Register
DISCUSSION
The report was
submitted and attention was drawn to those matters in the work programme which had been completed as well as those
requiring attention over the coming months. It was explained
that tasks and timescales had been allocated to specific officers as well as a
RAG status. Reference was made to the risk register which had
been appended to the report and members were reminded that the document
was reviewed on a monthly basis by the Executive Officers Group.
Business Deliver
Board
Askar Sheibani
(Vice-chair of the Business Delivery Board) gave an update on his vision for
the Board to strengthen its relationship with the NWEAB so that it could take
advantage of the knowledge and expertise of the Private Sector to attract
wealth, target more contributions and generate business for North Wales. He
reiterated the need to work together and to seek the best deal.
Observations
arising from the discussion:
- That
the private sector was a fundamental part of the deal
- That
the board's minutes should be a standing item on the NWEAB's agenda
- That
the NWEAB's work would be scrutinised with clear messages and direct
recommendations
- That
members of the Board be invited to attend / speak at meetings
- That
joint meetings be held in order to build on the feeling of a team
- That
the Board be consulted prior to advertising for Project Managers
- That
the private sector and public sector culture needed to be integrated
- That
an open dialogue, clear communication and effective information sharing were
needed
In response to a
question regarding adapting the terms of reference of the Business Delivery
Board to reflect the above-mentioned observations, the Monitoring Officer
suggested that the terms of reference could be adapted so that a procedure which would work for all could be established.
Appointment of
Business Delivery Board Chair
It was reported that the appointments process was in place
together with a (draft) job description for the Chair of the Business Delivery
Board. The need to consult with both governments regarding the appointment was highlighted.
Observations
arising from the discussion
- That
the Chair would have an independent role
- That
the person needed to be passionate about the area, well-known, a leader and
have good connections
In response to a
comment that the appointment would be a 'public appointment', the need to
ensure an understanding of the financial limitations in the discussions was
suggested, and that the local government appointments evaluation procedure had been followed.
Programme Office
Dilwyn Williams
explained that some posts within the Programme Office would
be advertised over the summer. It was reported
that the post of Programme Director would be re-advertised on 29 July with a
closing date of 23 August. An extraordinary meeting would have to be organised
to draw up a short list on 6 September and interviews would
be held on 20 September. He added that all Partners would receive a copy
of the advert. It was also confirmed that the Digital Programme Manager post
would be re-advertised after the Heads of Terms were accepted - and it was also noted that the post would be advertised as a
permanent post. A request was made for market supplement
to be considered.
Observations
arising from the discussion
- That applications for the
Programme Director post from the private sector would be considered, as well as
secondments if appropriate.
- That
consideration be given to individuals 'stepping up' from the Directors Group
-
That consideration needed to be
given to interim arrangements - office management during a crucial time
needed to be ensured. It was resolved that CE, IE and DOW would consider an
interim plan and report to the next meeting in September.
- That
salary levels were a part of office management discussions and arrangements
Risk Register
It was noted that matters that were slipping needed to be
highlighted in red and that the Programme Office should be included on the
register
Supporting documents: