Venue: Ystafell Glyder Fawr, Council Offices, Penrallt, Caernarfon, Gwynedd. LL55 1BN. View directions
Contact: Nia Haf Davies 01286 679 890 Email: niahafdavies@gwynedd.gov.uk
No. | Item |
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ELECT CHAIRMAN To elect a
Chairman for 2015/16 Minutes: Councillor
Dafydd Meurig was elected as Chair of the Joint Planning Policy Committeeand
Panel for the period of 2015 – 2016. |
|
ELECT VICE - CHAIRMAN To elect a
Vice-chairman for 2015/16 Minutes: Councillor
Richard Dew was elected as Vice-Chair of the Joint Planning Policy Committee
and Panel for the period 2015 – 2016 |
|
APOLOGIES To receive
any apologies for absence Minutes: Apologies
were received from Cllr. John Arwel Roberts (IOACC)
and Cllr. Nicola Roberts (IOACC) |
|
DECLARATION OF PERSONAL INTEREST To receive
any declaration of personal interest. Minutes: None |
|
URGENT BUSINESS To note any
items that are a matter of urgency in the view of the Chairman for
consideration. Minutes: None |
|
The
Chairman shall propose that the minutes of the meeting of this committee held 18
December 2014 be signed as a true record. Minutes: The minutes
relating to the Committee meeting held on 18 December 2014 were authorised
as being correct and signed by the Chairman. |
|
ANNUAL GOVERNANCE STATEMENT FOR THE JOINT PLANNING POLICY COMMITTEE PDF 190 KB To submit
the Interim Head of Regulatory Department’s report Additional documents: Minutes: A report
was presented by Gareth Jones which included the Governance Statement for the
Joint Planning Policy Committee. By now it is a statutory requirement that statements
of this kind are prepared. It was explained that the Regulations have changed
since last year. This means that there will be no need to present the Statement
to the Committee again during 2015 – 2016, providing that the Welsh Audit Office
does not recommend changes to the Statement. The Statement was signed by the
Chairman on behalf of Joint Planning Policy Committee. |
|
THE JOINT COMMITTEE'S FINAL ACCOUNTS (for the year ended 31.3.2015) PDF 54 KB To submit
the Senior Finance Manager’s report Additional documents:
Minutes: W E Jones
presented a report in response to statutory requirements under Section 12 of the
Public Audit (Wales) 2014, to report on the Joint Committee accounting and
final accounts.It was explained that there was a need
to complete official forms for the Welsh AuditOffice
and these would be subject to a separate examination. A copy of
the forms was presented under Appendix A & B. The Appointed Examiner will review
the information. It was explained to the Committee that there will be no need to
resubmit the report to the Joint Planning Policy Committee in September 2015
(prior to being certified by the Examiner) due to changes in arrangements,
unless there will be a need to draw the Committee’s attention to changes
recommended by the Appointed Examiner. Matters
raised: ·
An
enquiry was made regarding the over-spend and under-spend on different elements, as well as whether there are any opportunities
for savings during 2015 - 2016. ·
It
was explained that at the start of each financial year work is carried out to
try to estimate the expenditure for that year. This is based on information
available about similar work previously undertaken as well as other factors.
The ability of the Unit to successfully undertake work themselves rather than
commissioning work is an example of a factor that is to be taken to account for
less spending than anticipated during 2014 – 2015. ·
It
was pointed out that considerable costs are to come before the Plan can be progressed to adoption stage, i.e.
costs relating to the public examination. The
Statement was approved by the Committee and signed by the Chairman on the behalfof the Committee |