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Agenda and minutes

Venue: YSTAFELL BWYLLGOR 1, SWYDDFEYDD CYNGOR SIR YNYS MÔN, LLANGEFNI

Contact: Nia Haf Davies  01286 679890

Items
No. Item

1.

ELECT CHAIR

To elect a Chairman for 2017/18

Minutes:

Cllr. Richard Dew was elected Chairman of the Joint Planning Policy Committee for the period 2017 - 2018.

 

2.

ELECT VICE CHAIR

To elect a Vice-chairman for 2017/18

Minutes:

Cllr. Dafydd Meurig was elected Vice-Chairman of the Joint Planning Policy Committee for the period 2017 - 2018.

 

3.

APOLOGIES

To receive any apologies for absence

Minutes:

Apologies were received from Councillor John Brynmor Hughes, John Pughe Roberts (GC), Robin Williams and Nicola Roberts (IACC)

 

4.

DECLARATION OF PERSONAL INTEREST

To receive any declaration of personal interest.

Minutes:

No declarations of any personal interest were received.

5.

URGENT BUSINESS

To note any items that are a matter of urgency in the view of the Chairman for consideration.

Minutes:

No urgent items were received. 

6.

MINUTES pdf icon PDF 99 KB

The Chairman shall propose that the minutes of the meeting of this committee held 24.6.2016 be signed as a true record.

Minutes:

The minutes of the Committee that took place on 26 June 2016, were accepted as a  true record and the Chairman signed these.

 

7.

JOINT PLANNING POLICY COMMITTEE FINAL ACCOUNTS AND ANNUAL GOVERNANCE STATEMENT pdf icon PDF 533 KB

To submit the Senior Finance Manager’s Report (Gwynedd Council)

 

Additional documents:

Minutes:

A report was presented by Ffion Madog Evans in response to a statutory requirement under Section 12 of the Public Audit (Wales) Act 2004, to report specifically on accounting and audit of the Joint Committee's accounts.

It was explained that official forms had to be completed for the Wales Audit Office and these would be subject to a separate audit.

A copy of the forms were submitted in Appendices A & B. The appointed Auditor, namely Deloitte, (external auditors appointed by Gwynedd Council) would audit the information. It was explained to the Committee that there was no need to re-submit the report to the Joint Planning Policy Committee in September (prior to certification by the Auditor), unless it would be necessary to draw the Committee's attention to the amendments recommended by the Appointed Auditor.  

 

Matters raised:

 

                      i.        What was the total cost of preparing the Joint Local Development Plan – the officers did not have the detailed information to hand. Nonetheless, reference was made to reports presented on previous occassions that referred to the costs. It was noted that the total costs excluding staffing costs amounted to in the region of £1,000,000 split between both Councils.

                     ii.        It was noted that less had been spent than anticipated on the Examination and printing costs. It was confirmed that this can be accounted for by the fact that the process had not finished. In response to a question regarding the availability of funding to cover completion of the process during 2017 – 2018, confirmation was provided that the requirements had been included in the 2017 – 2018 profile.

                    iii.        Reference was made to the cost described as ‘Other Staff Costs’. It was explained that this related to costs associated with redundancy.

 

The relevant documents were signed by the Chairman on behalf of the Joint Planning Policy Committee.

 

8.

JOINT PLANNING POLICY COMMITTEE'S TERMS OF REFERENCE pdf icon PDF 197 KB

To submit the report of the Planning Manager (Policy) Anglesey and Gwynedd Joint Planning Policy Unit

 

 

 

 

Minutes:

Extracts from the Agreement that exists between the two Counties relating to the Joint Planning Policy Committee was provided. It was noted that many of the tasks have been completed because the process of preparing the Plan has almost come to an end. However, the Committee will have functions relating to determining the content of supplementary planning guidance and the work to monitor the implementation of policies if it is decided to adopt the Plan.

 

The report referred to dates already set in the Committee calendar. The Membersattention was drawn to an additional meeting being arranged for the 14 July 2017