Agenda and minutes
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Contact: Nia Haf Davies 01286 679890
No. | Item | |
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ELECT CHAIR To elect a
Chairman for 2017/18 Minutes: Cllr.
Richard Dew was elected Chairman of the Joint Planning Policy Committee for the
period 2017 - 2018. |
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ELECT VICE CHAIR To elect a
Vice-chairman for 2017/18 Minutes: Cllr. Dafydd Meurig was elected Vice-Chairman of the Joint Planning Policy Committee for the period 2017 - 2018. |
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APOLOGIES To receive
any apologies for absence Minutes: Apologies were received from
Councillor John Brynmor Hughes, John Pughe Roberts (GC), Robin
Williams and Nicola Roberts (IACC)
|
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DECLARATION OF PERSONAL INTEREST To receive
any declaration of personal interest. Minutes: No declarations of any personal interest were received. |
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URGENT BUSINESS To note any
items that are a matter of urgency in the view of the Chairman for
consideration. Minutes: No urgent items were received. |
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The
Chairman shall propose that the minutes of the meeting of this committee held 24.6.2016
be signed as a true record. Minutes: The minutes
of the Committee that took place on
26 June 2016, were accepted
as a true
record and the Chairman signed these. |
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JOINT PLANNING POLICY COMMITTEE FINAL ACCOUNTS AND ANNUAL GOVERNANCE STATEMENT PDF 533 KB To submit
the Senior Finance Manager’s Report (Gwynedd Council) Additional documents: Minutes: A report was presented by Ffion
Madog Evans in response to
a statutory requirement under Section 12 of the Public Audit (Wales) Act 2004, to
report specifically on accounting and
audit of the Joint Committee's accounts. It was explained that official forms had to be completed for the Wales Audit Office and these would be subject to a separate audit. A copy of the forms were submitted in Appendices A & B. The appointed Auditor, namely Deloitte, (external auditors appointed by Gwynedd Council) would
audit the information. It
was explained to the Committee
that there was no need to re-submit
the report to the Joint Planning Policy Committee in September
(prior to certification by the Auditor),
unless it would be necessary to draw the Committee's
attention to the amendments
recommended by the Appointed
Auditor. Matters raised:
i.
What was the total cost of preparing
the Joint Local Development Plan – the officers
did not have the detailed information to hand. Nonetheless, reference was made to reports presented on previous
occassions that referred to the costs. It was noted that the total costs excluding
staffing costs amounted to in the region of £1,000,000 split between both Councils.
ii.
It was noted
that less had been spent than anticipated on the Examination and printing costs. It was confirmed that this can be accounted for by the fact that the process had not finished. In response
to a question regarding the
availability of funding to cover completion of the process during 2017 – 2018, confirmation was provided that the requirements had been included in
the 2017 – 2018 profile.
iii.
Reference was made to the cost described
as ‘Other Staff Costs’. It
was explained that this related to costs associated with redundancy. The relevant documents were signed by the Chairman on behalf
of the Joint Planning Policy Committee. |
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JOINT PLANNING POLICY COMMITTEE'S TERMS OF REFERENCE PDF 197 KB To submit the report of the Planning Manager (Policy)
Anglesey and Gwynedd Joint Planning Policy Unit
Minutes: Extracts from the Agreement that exists between the two Counties relating
to the Joint Planning Policy Committee was provided. It was noted that many of the tasks have been
completed because the process of preparing the Plan has almost come
to an end. However, the Committee will have functions
relating to determining the
content of supplementary planning guidance and the work to monitor the implementation of policies if it is decided to adopt the Plan. The report referred to dates already set in the Committee calendar. The Members’ attention was drawn to an additional meeting being arranged for the 14 July 2017 |