Venue: GwE Offices, Bryn Eirias, Abergele Road, Colwyn Bay, LL29 8BF
Contact: Eirian Roberts 01286 679018
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ELECT CHAIR To elect a
Chairman for 2016 - 2017 Minutes: IT WAS DECIDED to elect the Councillor Eryl Williams (Denbighshire
Council) to be Chair of the Joint-committee for the year 2016/17. |
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ELECT VICE CHAIR To elect a
Vice Chair for 2016 - 2017 Minutes: IT WAS DECIDED to elect the Councillor Michael Williams (Wrexham county Borough
Council) to be Vice Chair of the Joint-committee for the year 2016/17. |
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APOLOGIES To receive any apologies for absence. Minutes: Councillors
Kenneth P. Hughes and Wyn Ellis Jones; Rosalind Williams (Diocese of St.
Asaph), Jonathan Morgan (Special Schools Representative), Alison Fisher
(Governors Representative), Arwyn Thomas
(Gwynedd Council), R. Ellis Owen (Conwy County Borough Council), Karen Evans
(Denbighshire Council), Iwan Evans (Host Authority), Geraint Rees (Welsh
Government) and Huw Foster Evans (GwE Managing Director). |
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DECLARATION OF PERSONAL INTEREST To receive any declaration of personal interest. Minutes: No declaration of personal interest was received by any Members present. |
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URGENT ITEMS To note any items that are a matter of urgency in the view of the Chairman for consideration. Minutes: None. |
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MINUTES OF PREVIOUS MEETING PDF 260 KB (copy enclosed) Minutes: The Chair signed the minutes of this
Joint-committee’s previous meeting, held on 24 February 2016, as a true record. |
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(copy
enclosed) Minutes: A report by GwE’s
Lead Director / Chair of the Management Board and GwE’s
Managing Director was presented updating the Joint-committee members on the
report on the quality of the school improvement services provided by the North
Wales Consortium. The Lead Director / Chair of the
Management Board referred to the conclusions and recommendations of the Estyn
inspection published on 30 June. He noted that two areas in particular needed
to be addressed:- 1) The work undertaken to promote higher
standards in schools, especially in key stage 4. 2) Matters relating to value for money and
business processes, as well as the question of the effectiveness of the
programme’s delivery and consistency across the region. The Assistant Director provided details
on the recommendations individually and on the work of drafting an initial
action plan in response to those recommendations. The Assistant Director further
stated that they welcomed the positive elements in the report, and accepted the
accountability on the service. The Lead Director / Chair of
Management Board noted that he was confident that the steps of action would
ensure that the lines of accountability were completely clear. The Assistant Director thanked the
Lead Director / Chair of the Management Board for his support during the period
of the inspection. During the ensuing discussion, the following
points were highlighted:-
Middle term funding was discussed. Gwynedd Council’s Head of Finance noted that the decision for 2016/17 was to apply the same funding cut to GwE as was applied in the 6 authorities, but that currently there was uncertainty across ... view the full minutes text for item 7. |
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THE FINANCE AND RESOURCES NETWORK PDF 370 KB (copy
enclosed) Minutes: A report by the Head of Education,
Wrexham County Borough Council, was presented updating the Joint-committee
members on the Finance and Resources Network’s activity. It was noted that over £27 million
(85%) of the total gross expenditure of the Education Improvement Grant for
2016/17 would be allocated to schools, and the importance of continuing to do
this in future was emphasised. The importance of ensuring that
funding is effectively employed to have a positive impact was emphasised. Gwynedd Council’s Head of Finance
thanked on behalf of the Finance officers working with the Head of Education of
Wrexham County Borough Council. IT WAS DECIDED TO note the content of the report. |
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FINAL ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2016 PDF 62 KB (copy
enclosed) Additional documents: Minutes: A report was presented by Gwynedd
Council’s Head of Finance which included:- ·
The
2015/16 Income and Expenditure Revenue Outturn Report; and ·
A
statement of Accounts in ‘statutory’ form which had been endorsed, but which
was subject to audit. He referred to the income of
£14,155,701 and expenditure of £13,950,651 in both papers. It was noted that the date at the
bottom of page 33 of the complete programme, underneath the Responsible Finance
Officer Certificate, needed to be corrected to read ’31 March, 2016’. The Head of Finance explained that
the £1.4m decrease in pension commitments was only valid ‘on paper’ and was not
a resource to be used. IT WAS DECIDED TO accept and note the information in the appendices to
the reports, and confirm the following handling of the underspend - ·
The 2015/16 Income and Expenditure
Revenue Outturn Report – Appendix A ·
2015/16 Statement of Accounts in its
statutory form (subject to audit) – Appendix B. |
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GOVERNANCE STATEMENT PDF 235 KB (copy
enclosed) Additional documents: Minutes: A report was presented by GwE’s Managing Director inviting the Joint-Committee to
accept and approve the Annual Governing Statement. IT WAS DECIDED TO accept and approve the Annual Governing Statement. The Chair and one of the delegates
endorsed the document on behalf of GwE’s Managing
Director at the end of the meeting. |
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(copy
enclosed) Additional documents: Minutes: A report was presented by GwE’s Lead Director / Chair of Management Board and the
Managing Director presenting GwE’s most recent risk
register to the Joint-committee. Members of the Joint-committee were
invited to revise the content of the report, deciding whether there were any
risks they wished to bring to the attention of the Cabinet etc. The importance of ensuring that
matters identified were understood was emphasised. IT WAS DECIDED to accept and approve the Risk Register. |
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CALENDAR OF MEETINGS 2016/17 PDF 248 KB (copy enclosed) Minutes: A report was presented by the
Business and Finance Manager asking the Joint-committee to agree on the meeting
programme for the year to come. IT WAS DECIDED to approve the below meeting programme for the year to
come:-
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