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No. | Item |
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APOLOGIES To receive any apologies
for absence. Minutes: Councillors
Simon Glyn and Michael Sol Owen. |
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DECLARATION OF PERSONAL INTEREST To
receive any declaration of personal interest. Minutes: No declarations of personal interest were received
from any members present. |
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URGENT ITEMS To note any items that
are a matter of urgency in the view of the Chairman for consideration. |
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The Chairman
shall propose that the minutes of the previous meeting of this committee held on 11 June, 2015 be signed as a true
record (attached). Please note that the times noted below
are estimates only Minutes: The Chair signed the minutes of the previous meeting of this committee held on 11 June, 2015 as a true record. Councillor Lesley Day noted that she
had sent an apology for the meeting due to personal interest, but that
reason had not been recorded. It was explained that it was not usual to note the reasons behind absences in the minutes and that members
were able to include such information
in their annual reports. |
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GWYNEDD COUNCIL PROCUREMENT STRATEGY - CATEGORY MANAGEMENT AND KEEPING THE BENEFIT LOCAL PDF 643 KB Cabinet Member: Councillor Mandy Williams-Davies To consider the report of the Corporate Procurement Manager (attached). 10.40am – 11.40am Additional documents: Minutes: Everyone introduced themselves, and at the
Chairman's request, the Corporate Procurement Manager gave a short description
of the meaning of the term category management and how it worked on a practical
level. The Cabinet
Member for Economy set the context by emphasising the importance of keeping the
momentum and ensuring that everyone was aware of the new arrangements. Submitted – the Corporate Procurement
Manager's report updating the committee on the progress of the new Procurement
Strategy by responding to the Preparatory Meeting's questions in relation to:- ·
Achievement
in terms of embedding Category Management in the Care field together with
progress against the work programme and the timetable. ·
The
lessons learned from applying Category Management in the Care field, which were
important to keep in mind for the other two Category Management fields. ·
The
work programme for embedding Category Management in the other two fields. ·
How
the procedure in the Care field encouraged operating differently from the old
procedure and what had improved in terms of the new procedure. ·
The
Managers' readiness to buy into the Category Management procedure in the care
field and across the Council and any difficulties that were encountered. ·
The
impact of the arrangements on the Council's efficiency and effectiveness. ·
The
intentions in terms of securing opportunities for local providers in the Care
field and across the Council. ·
The
background work completed in terms of identifying needs and identifying the
market in the Care field and across the Council. ·
The
latest about the performance on spending with 'local' companies in Gwynedd and
on a North Wales and Wales level. ·
The
steps taken to promote liaising with local companies and selling locally. ·
Methods
of ensuring wider benefits to the county via the social clauses. ·
The
percentage of invoices that were paid within 30 days. ·
The
role of the Economy and Community Department in terms of the Keeping the
Benefits Local Project and what had been achieved to date. The Cabinet Member and officers expanded on
the written responses in the report, and also responded to further questions /
observations from the members in relation to:- ·
How
the new system would raise awareness of procurement across the Council and
ensure that it happened in a unified and strategic way. ·
The
options in terms of helping people to establish new businesses. ·
The
limitations of European procurement legislation and rules. ·
The
importance of the Economy and Community Department's input in terms of keeping
the benefits local and the contact with local contractors. ·
The
challenge, in moving to a central procedure, of trying to persuade small local
companies to apply for contracts, (and that) without certainty of any work at
the end of the process. ·
The
flexibility of the procurement process and its ability to change and adapt
constantly in order to identify the local market's needs. ·
The
challenge of identifying and creating opportunities for social enterprises. ·
The
need to be aware of the impact of introducing the living wage and the Council's
ability to acquire contracts. ·
Changes
in processes. · The impact ... view the full minutes text for item 5. |
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SUPPORTING AND ASSISTING THE WORKFORCE PDF 311 KB Cabinet Member: Councillor
Peredur Jenkins To consider the report of the Cabinet Member Resources (attached). 11.40am – 12.40pm Additional documents: Minutes: Everyone introduced themselves. The Cabinet
Member set the context and the Head of the Corporate Support Department added
that the Council took its duty of care seriously at all times and did
everything to promote the support that was available among the workforce. Submitted – the report of the Cabinet Member
for Resources, detailing the provision for supporting and assisting staff in a
period of cuts to services and major changes to the way that services were
provided by responding to the Preparatory Meeting's questions in relation to:- ·
The
Council's best current assessment of the number of staff that could be affected
by the cuts and the efficiency savings. ·
The
Council's strategy for preparing the workforce for the cuts and supporting them
during the process, together with arrangements in terms of moving staff within
the Council and finding other opportunities within the Council. ·
Emotional
support for staff who were facing job losses. ·
Arrangements
with other agencies for identifying staff's skills and redeploying staff with
other agencies. ·
Any
ongoing work, or projects in the pipeline, to support current staff to
establish their own businesses in order to meet the requirements for new /
different provision. ·
Any
assessment conducted regarding stress on remaining staff, and its conclusions. ·
Any
steps taken for starting to prepare to support staff for the next
reorganisation. The Cabinet Member and officers expanded on
the written responses in the report, and also responded to further questions /
observations from the members in relation to:- ·
Concern
that jobs could disappear before other opportunities arose. ·
The need to predict longer term opportunities and
opportunities to retrain. ·
The
fact that the situation was not going to improve and that it was always local services
that were hit. ·
That
the Council took the work of supporting and assisting seriously and that it had
already helped individuals to remain in employment. ·
The
need to support the remaining staff in the face of the increased pressure that
they would be under and the fact that it could be difficult for those staff to
have the time to attend training sessions. ·
The
importance of links with the Economy and Community Department in terms of
advising people who were leaving the Council's services and were keen to
establish their own business, etc. ·
The
precursory dialogue before considering any redundancies. ·
Difficulty
relocating staff in some cases due to the rural nature of the county. ·
The
continuation of the appeals procedure and the number of likely cases. In his closing comments, the Head of the
Corporate Support Department noted that the Council's provision in the field of
promoting the health and well-being of its staff had been recognised on a
national level. The Council had been judged as a gold level organisation in
terms of its corporate health and in April of last year, the Council had been
invited to give a presentation on its work in the field at a national
conference in London. The Chairman
summarised the main messages of the discussion as follows:- · Accept the ... view the full minutes text for item 6. |