Agenda, decisions and minutes
Venue: Siambr Hywel Dda, Council Offices, Caernarfon, Gwynedd, LL55 1SH
Contact: Annes Siôn 01286 679490
Media
No. | Item |
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APOLOGIES Additional documents: Minutes: Cabinet
Members and Officers were welcomed to the meeting. An apology
was received from Councillor Dilwyn Morgan and the Chief Executive, Dilwyn
Williams. |
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DECLARATION OF PERSONAL INTEREST Additional documents: Minutes: Councillor W. Gareth Roberts declared a
personal interest in item 6 as his son-in-law worked for the Youth Service. It
was a prejudicial interest and he withdrew from the meeting for this item. A
declaration of personal interest was received from Cllr Dyfrig Siencyn and Cllr
Peredur Jenkins on the item as both were members of the Ysgol Bro Idris
Governing Body. It was not a prejudicial interest. |
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URGENT ITEMS Additional documents: Minutes: There were
no urgent items. |
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MATTERS ARISING FROM OVERVIEW AND SCRUTINY Additional documents: Minutes: There were no
matters arising from overview and scrutiny. |
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MINUTES OF THE MEETING HELD ON 22 MAY 2018 PDF 99 KB Additional documents: Minutes: The Chair
signed the minutes of the Cabinet meeting held on 22 May 2018, as a true
record. |
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REMODELLING THE YOUTH SEVICE PDF 123 KB Cyflwynwyd gan: Cyng / Cllr Craig ab Iago Additional documents: Decision: 1.
To accept the report and
allocate up to £50,000 from the Transformation Fund to set up a fund to assist
Community Councils that wish to retain a Youth Club to bridge the financial situation
until they have established their own funding arrangements for 1 April 2019. 2. To delegate the right to the Cabinet Member for Housing, Leisure and
Culture in consultation with the Head of Children and Supporting Families
Department to establish a prudential management procedure to manage the fund's
expenditure. Minutes: The item
was submitted by Cllr Craig ab Iago RESOLVED 1.
To accept the report and
allocate up to £50,000 from the Transformation Fund to set up a fund to assist
the Community Councils that wish to retain a Youth Club to bridge the financial
situation until they have established their own funding arrangements for 1
April 2019. 2.
To delegate the
right to the Cabinet Member for Housing, Leisure and Culture in consultation
with the Head of Children and Supporting Families Department to establish a
prudential management procedure to manage the fund's expenditure. DISCUSSION The report
was submitted noting that the members were aware of the background to this
item. It was added that a Notice of Motion had been submitted during the Full
Council on 3 March which asked the Cabinet to reconsider elements of the new
model. The Cabinet looked at every element individually. Change
of emphasis from the community to the welfare of individuals It was
emphasised that it was a statutory change by the Government that the Youth
Services supported young people with their learning and teaching, focusing on
young people not in employment, training or education. Nevertheless, it was
noted that the new service would offer a service to everyone, and not to these
individuals only. It was added that 14% of young people went to clubs, and the
need to target more young people across the county was therefore noted. It was
added that: -
A
consultation had been held by the Corporate Support Department, asking what was
important to young people. It was noted that the top three things were Mental
Health, Housing and Alcohol and Drugs Problems, which coincided with the
observations received when discussing the Youth Service with young people. -
Activities
had taken place in Porthmadog, and the feedback was satisfactory but it was
asked what the feedback was across the county. A programme of activities had
been arranged for the summer, and they were in the process of arranging forums
so that it would be possible to have a discussion about the type of activities
with young people. -
Connections
in England was mentioned - a project that failed. This was a national project
that was specifically for careers, and not for Youth Services. It had failed,
but the Youth Service was offering much more than careers only. The
impact on deprived areas It was
noted that Maesgeirchen and Caernarfon were seen as deprived areas in
accordance with Welsh Government's definition, but it was added that there were
deprived areas across the county. Nevertheless, it was added that the Equality
Assessment had identified the impact that would be had on both areas, and that
the service was working with the Town Council in Caernarfon to look at options,
and that they were hoping to do the same in Maesgeirchen. It was
added that: - Two petitions had been presented to the Council in Caernarfon, specifically about Caernarfon. The SPLASH project would continue during the holidays and activities would ... view the full minutes text for item 6. Awdur: Catrin Thomas |
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SURVEY OF THE PROCEDURE OF DEVELOPING YSGOL BRO IDRIS, DOLGELLAU PDF 115 KB Cyflwynwyd gan: Cyng / Cllr Gareth Thomas Additional documents:
Decision: Generally, to adopt the recommendations deriving
from Gareth Williams's independent report to enable the Education Department to
incorporate them as a core part of the reorganisation processes it implements
jointly with other stakeholders in other catchment areas in future. Minutes: The item
was submitted by Cllr Gareth Thomas DECISION Generally, to adopt the recommendations deriving from Gareth Williams's
independent report to enable the Education Department to incorporate them as a
core part of the reorganisation processes it implements jointly with other
stakeholders in other catchment areas for the future. DISCUSSION The report
was submitted, noting that the main reason for carrying out the independent survey
on the procedure of developing Ysgol Bro Idris was to learn lessons,
particularly due to the fact that the length and breadth of this scheme was
unique. It was reiterated that the commission was also an opportunity to
address some concerns expressed by former members of staff regarding some
aspects of the process of establishing the school. It was
added that the procedure of establishing a new school was a partnership between
the Authority and the Shadow Governing Body. It was added that the Authority
was responsible for the decision to open a school and finish the building, but
it was the Governing Body that was responsible for ensuring that the school was
in order, that a Headteacher had been appointed and that a staffing structure
was in operation. It was acknowledged that a multi-site all-through school led
to more challenges as a result of the effect arrangements would have on the
physical location. It was noted that the Department had considered all
recommendations and had accepted them. It was expressed that, in adopting the
recommendations, the Department, alongside other stakeholders, would be able to
incorporate them as a core part of the reorganisation processes. Observations
arising from the discussion -
It
was noted that the school was innovative and that steps were in place for the
Bright Future principles. It was added that, despite the problems that had
arisen, the Headteacher and teachers were thanked for their work. -
It
was expressed that when things went wrong, there was a need to ensure that the
department learned lessons and to ensure that things would be done differently.
Awdur: Debbie Ann Williams Jones |
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BAND B TWENTY FIRST CENTURY SCHOOLS PROGRAMME PDF 70 KB Cyflwynwyd gan: Cyng / Cllr Gareth Thomas Additional documents: Decision: -
To approve in
principle initial priorities for Band B of the Twenty First Century Schools
Programme. -
To await the result of the process of
establishing the Council’s Asset Management Plan before adopting the final
programme. Minutes: The item was submitted by Cllr Gareth Thomas DECISION -
To approve in
principle initial priorities for Band B of the Twenty First Century Schools Programme. -
To await the result of the process of
establishing the Council’s Asset Management Plan before adopting a final
programme. DISCUSSION The report was submitted, noting that Welsh
Government's Twenty First Century Schools Programme was now reaching the end of
the first phase of its project (Band A). It was added that Gwynedd Council had
been identified as one of the most successful authorities in achieving its
programme thus far and, consequently, the Government had given an additional
allocation of £12m in residual funding to Gwynedd to review the primary
education provision in Bangor. It was explained that the Government was now
focusing on the second phase, that would commence in April 2019. A request was
received by the Government, asking that the Authorities establish their
priorities at short notice. It was noted that the Council would need to
contribute 50% of the funding, and attention was also drawn to the fact that it
was pleasing to see children being taught using the latest resources. Observations arising from the discussion It was
noted that the difficulty of the project would be to find funding, as the
expenditure requirements of the Council would be higher, but there would be a
need to prioritise. Awdur: Garem Jackson and Dafydd Gibbard |
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30 HOUR CHILDCARE OFFER FOR 3-4 YEAR OLDS PDF 163 KB Cyflwynwyd gan: Cyng / Cllr Dilwyn Morgan Additional documents: Decision: -
To agree for
the Gwynedd and Anglesey childcare unit, Children and Families Department to
co-operate with Conwy Council to act as Lead Authority to administer the 30
hour childcare offer for 3-4-year olds, in accordance with Welsh Government
guidance. -
Implementing
this is subject to the Cabinet Member for Children and Young People confirming
the inter-authority governance arrangements and ensuring that an appropriate
partnership agreement between Gwynedd Council and Anglesey and Conwy Councils
is in place. Minutes: The item was submitted by Cllr Dyfrig Siencyn DECISION -
To agree for
the Gwynedd and Anglesey childcare unit, Children and Families Department to
co-operate with Conwy Council to act as Lead Authority to administrate the 30 hour
childcare offer for 3-4-year olds, in accordance with Welsh Government
guidance. -
Implementing
this is subject to the Cabinet Member for Children and Young People confirming
the inter-authority governance arrangements and ensuring that an appropriate partnership
agreement between Gwynedd Council and Anglesey and Conwy Councils is in place. DISCUSSION The report was submitted, noting that the
project had now been operative for nearly a year and, since April 2018, the
Government had included all areas in Gwynedd and Anglesey. It was added that
the project had been very popular and many families had taken the opportunity
to have free care provision for children aged 3-4. It was expressed that the
sector had also taken the opportunity and there had been a clear development in
the field. The second phase of the project was explained,
noting that the Government was eager for Gwynedd and Anglesey to take the lead
role, and Conwy to opt into the project. Observations arising from the discussion -
The
members congratulated the team on its work, emphasising that it was excellent
that the team was able to use software to ensure that funding reached the
businesses in the sector on time, and that this had led to a development in the
sector. -
It
was asked whether more staff would need to be appointed if Gwynedd was taking
the lead role. It was noted that there would be an additional Administrative
Officer and one of the officers who worked on the project would be bought by
Conwy Council to do the work of setting up the system there. -
It
was added that the project was to be welcomed as it encouraged mothers to
return to work. It was expressed that the Government was in the process of
conducting research to discover the outcomes of the first year of the projects. Awdur: Sioned Owen and Rachel Jones |
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GWYNEDD COUNCIL PLAN 2018-23: BID FOR RESOURCES FROM THE TRANSFORMATION FUND PDF 78 KB Cyflwynwyd gan: Cyng / Cllr Nia Jeffreys Additional documents: Decision: To
assign £104,747 from the Transformation Fund, namely £51,690 during 2018/19 and Minutes: The item was submitted by Cllr Nia Jeffreys DECISION To assign £104,747 from the
Transformation Fund, namely £51,690 in 2018/19 and £53,057 in 2019/20, to
support the implementation of the 'Realising Savings' priority within the
Gwynedd Council Plan 2018-2023. DISCUSSION The report was submitted, noting that this was
a bid to employ a Project Manager for a two year period to support the new
programme of realising savings. It was noted that the funding came from the
transformation fund and that investing one-off funding to find permanent
savings was the purpose of the post. Observations arising from the discussion: -
It
was added that it needed to be ensured that the individual discovered
efficiency savings and to be innovative in order to safeguard services. Awdur: Dewi Wyn Jones |