Agenda, decisions and minutes
Venue: Siambr Hywel Dda, Council Offices, Caernarfon, Gwynedd, LL55 1SH
Contact: Annes Siôn 01286 679490
Media
No. | Item |
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APOLOGIES Additional documents: Minutes: Cabinet Members and Officers were welcomed to the meeting. Apologies were received from Councillor Peredur Jenkins. |
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DECLARATION OF PERSONAL INTEREST Additional documents: Minutes: The Local Member, Cllr Richard Medwyn Hughes, declared an
interest for Item 6 as he was a Council-appointed member of the School
Governing Bodies of Ysgol Coed Mawr and Ysgol Glanadda. It was not a
prejudicial interest. Councillor Dafydd Meurig declared an interest due to links
with the nursery provision on the Ysgol y Faenol site. It was not a prejudicial
interest. |
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URGENT ITEMS Additional documents: Minutes: There were no urgent items. |
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MATTERS ARISING FROM OVERVIEW AND SCRUTINY Additional documents: Minutes: There were no matters arising from overview and scrutiny. |
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MINUTES OF THE MEETING HELD ON 12 JUNE PDF 96 KB Additional documents: Minutes: The Chair signed the minutes of the Cabinet meeting held on
12 June 2018, as a true record. |
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REORGANISATION OF PRIMARY EDUCATION PROVISION IN THE BANGOR CATCHMENT AREA PDF 196 KB Cyflwynwyd gan: Cyng / Cllr Gareth Thomas Additional documents:
Decision: -
To approve the proposal to
close Ysgol Glanadda and Ysgol Babanod Coedmawr on 31 August 2020, and offer
places to the pupils at Ysgol y Garnedd (subject to parental choice); and increase
the capacity of Ysgol y Garnedd to 420. -
To approve the publication
of statutory notices on the above-mentioned proposal in accordance with the
requirements of Section 48 of the Schools Standards and Organisation (Wales)
Act 2013. Minutes: The item was submitted by Cllr Gareth Roberts RESOLVED -
To approve the proposal to
close Ysgol Glanadda and Ysgol Babanod Coed Mawr on 31 August 2020, and offer
places to the pupils at Ysgol y Garnedd (subject to parental choice); and
increase the capacity of Ysgol y Garnedd to 420. -
To approve the issue of
statutory notices on the above-mentioned proposal in accordance with the
requirements of Section 48 of the Schools Standards and Organisation (Wales)
Act 2013. DISCUSSION The report was submitted noting that the department had
secured a £12.7 million investment to modernise educational provision in
Bangor. It was noted that it was an opportunity to improve the available
provision. It was added that during the Cabinet meeting held in March that it
had been decided that it would be possible to carry out a statutory
consultation on the proposal to close Ysgol Glanadda and Ysgol Coed Mawr and
offer places to the pupils at Ysgol y Garnedd. It was noted that the responses had raised concerns about
traffic issues. It was noted that there would be a specific plan to look at
this and there would be further discussions on the matter. Concerns were
expressed about Language matters and about the continuation of the Welsh
language ethos at Ysgol y Garnedd, but it was added that the response from
Estyn noted that Ysgol y Garnedd had been successful in promoting and using the
Welsh language at school. It was mentioned that the Acting Head teacher at Ysgol
Glanadda and Coed Mawr from September onwards would allocate 50% of her time to
teaching and consequently there was a need to rationalise the provision that
was currently available. The Local Member noted that he disagreed with the idea of
pursuing option 3 rather than option 10. He noted that both schools would be on
a single site in September, and they were in a building of very good quality.
He added that Glanadda had made significant progress in the use of the Welsh
language and that both schools had recently moved to higher coloured bands. The comments were answered noting that the department was
seeking to reduce empty spaces at schools and ensure that 80% of the head
teachers’ time was freed up. It was added that a high number of children in the
Coed Mawr area attended other schools in the catchment, rather than Ysgol Coed
Mawr and Glanadda. A Local Member noted that the residents of Penrhos Avenue
were not happy with the possibility of their road being used to build the new
school. It was noted that the road was
busy with pedestrians and it was not possible to get a Recycling Van there, let
alone lorries transporting building materials. It was noted that this was a
planning matter and that no decision had been made on which road would be used
to reach the new school site. These comments would be considered when looking
at the planning matters. Observations arising from the discussion ... view the full minutes text for item 6. Awdur: Diane Jones |
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GWYNEDD COUNCIL PERFORMANCE REPORT 2017/18 PDF 73 KB Cyflwynwyd gan: Cyng / Cllr Dyfrig Siencyn Additional documents: Decision: To approve the Gwynedd Council Performance Report
for 2017/18 and to recommend its adoption by the Full Council. Minutes: The item was submitted by Cllr
Dyfrig Siencyn RESOLVED To
approve the Gwynedd Council Performance Report for 2017/18 and to recommend its
adoption by the Full Council. DISCUSSION The report was submitted, noting
that the
Council was required to publish its
annual performance measuring report. It was added that this year looked back on
the achievements of the Council's Strategic Plan since 2013, a period that had
seen a financial reduction of £26 million. It was explained that the Council
took pride in the fact that services had been maintained under such financial
strain. It was expressed that the report
not only reported on the Council's successes but also highlighted fields where
the Council's performance was not as good. Observations arising from the
discussion -
It was noted when looking at the Adults, Health
and Well-being department that the emphasis was on integrated working. Although a lot of work had been done, it was
expressed that there was much more to do in future. -
It was expressed that the Education Department
was generally happy with its performance during the year although disappointed
with the results of the Foundation Phase; nevertheless, the department was
looking at how to proceed. It was added
that £56 million had been spent on new buildings for Gwynedd schools and this
reflected the Council's commitment. -
Staff were thanked for their hard work and it
was noted that the report addressed the Objectives of the Well-being Act. Awdur: Dewi Wyn Jones |
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NORTH WALES GROWTH DEAL BID: PROGRESS UPDATE AND GOVERNANCE PROCEDURE PDF 125 KB Cyflwynwyd gan: Cyng / Cllr Dyfrig Siencyn Additional documents:
Decision: Resolved
to: a) Note
and welcome progress on the development of a Growth Deal Bid for the region. b)
That the first
stage Governance Agreement and establishing a Joint-committee for the Growth
Deal is approved subject to the Full Council's confirmation of the Scrutiny
arrangements (at its meeting on 12 July, 2018). c)
That the Council be presented with the
final draft Growth Deal Bid for consent in October 2018 prior to the stage of
reaching Heads of Terms with UK Government and Welsh Government. d)
That delegated authority be given to the
Corporate Director and Head of Legal Services, in consultation with the Leader
to undertake minor amendments as required to the draft first stage Governance
Agreement to finalise the agreement. Minutes: The item was submitted by Cllr
Dyfrig Siencyn RESOLVED Resolved to: a) Note
and welcome progress on the development of a Growth Deal Bid for the region. b)
That the first
stage Governance Agreement and establishing a Joint-committee for the Growth
Deal is approved subject to the Full Council's confirmation of the Scrutiny
arrangements (at its meeting on 12 July, 2018). c)
That the Council be presented with the
final draft Growth Deal Bid for consent in October 2018 prior to the stage of
agreeing Heads of Terms with UK Government and Welsh Government. d)
That delegated authority be given to the
Corporate Director and Head of Legal Services, in consultation with the Leader,
to undertake minor amendments as required to the draft first stage Governance
Agreement to finalise the agreement. DISCUSSION The report was submitted noting
that workshops to consider the new Growth Bid had been held in Gwynedd. It was added that the elected members had
been challenging the plan. It was noted that this report was a progress report
and that a discussion was ongoing to create a legal agreement between the six
counties. It was noted that the discussion
on the Bid's Scrutiny System would be held at the Full Council at the end of
the month. It was added that it was intended to have a Scrutiny Forum made up
of the six counties, but this would happen in the future. It was expressed that
this paper would be submitted to all six Cabinets across north Wales, and a
further report on the Growth Bid would come back to the Cabinet in September. Observations arising from the
discussion -
There was praise that the six had collaborated
to create the bigger picture. It was added that the agreement asked that
Gwynedd operated in a leading role until April 2019, but that hosting the Plan
when operational was to be discussed. We
did not anticipate any significant risks of doing so until April 2019. Awdur: Iwan Trefor Jones |
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GWYNEDD COUNCIL'S RESPONSE TO NEW DATA PROTECTION LEGISLATION PDF 85 KB Cyflwynwyd gan: Cyng / Cllr Nia Jeffreys Additional documents:
Decision: To adopt the amended policy and procedure as
part of the work to address new requirements in the field of data protection. Minutes: The item was submitted by Cllr
Nia Jeffreys RESOLVED To adopt the
amended policy and procedure as part of the work to address new requirements in
the field of data protection. DISCUSSION The report was submitted noting
that there had been major changes to the framework following the emergence of
the General Data Protection Regulations and on the same date the Data
Protection Act 2018 was introduced. It was noted that the purpose of the new
regulations was to require organisations to prove their compliance, and would
also give individuals more rights. It was expressed that the new
legislation brought in a number of changes and noted that the Council now had a
Data Protection Officer, who would monitor compliance with the act and operate
as a contact point for the Information Commissioner's Office and the public. Observations arising from the
discussion -
It was noted that there was a need to ensure
that the Council delivered the requirements of the act. It was explained that
good work had been done but there would be continuous monitoring work through
the performance monitoring system and the governance assessments carried out
every year by the Governance Group to submit it to the Audit Committee. Awdur: Helen Mary Parry |
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CODE OF PRACTICE: ETHICAL EMPLOYMENT IN SUPPLY CHAINS PDF 105 KB Cyflwynwyd gan: Cyng / Cllr Nia Jeffreys Additional documents:
Decision: To
agree to commit to the Code of Practice on Ethical Employment in Supply Chains. Minutes: The item was submitted by Cllr
Nia Jeffreys RESOLVED To
agree to commit to the Code of Practice on Ethical Employment in Supply Chains. DISCUSSION The report was submitted noting
that Welsh Government had published a Code of Practice for ethical employment in
supply chains. It was added that the code aimed to ensure that good employment
practices existed for all workers at every step of the supply chain. It was
noted that the code dealt with employment matters such as modern slavery and
living wage. It was expressed that by
realising all objectives in the Code of Conduct, best practice would then ensue
and would play a part in eradicating any unlawful and unethical employment
practices. It was noted that a lot of work
had been done and this was only the beginning of the journey. The commitment to this field was supported. Awdur: Geraint Owen |
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GWYNEDD BIODIVERSITY DUTY PLAN PDF 137 KB Cyflwynwyd gan: Cyng Cllr Dafydd Meurig Additional documents: Decision: To adopt
the Gwynedd Biodiversity Duty Plan. Minutes: The item was submitted by Cllr
Dafydd Meurig RESOLVED In order to comply with duty A6 of the Environment (Wales) Act, public
authorities are required to prepare and publish a plan that sets out what they
intend to do to maintain and enhance biodiversity and promote resilience. DISCUSSION The report was submitted and it
was noted that Section 6, Part 1, of the Environment Act (Wales) 2016 sets out
a broader duty on biodiversity and ecosystem resilience for public authorities
when exercising functions relevant to Wales. It was added that a plan was in
place in Gwynedd to comply with the Act and details were provided of the aim of
the Gwynedd Council Biodiversity Duty Plan. It was added that a consultation
had been carried out on the document with all Council departments and with
Councillor Angela Russell in her role as the Countryside and Environment
Champion. Awdur: Gareth Jones |
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A PLACE TO CALL HOME: IMPACT AND ANALYSIS PDF 117 KB Cyflwynwyd gan: Cyng / Cllr W Gareth Roberts Additional documents:
Decision: To approve further steps in response to the follow-up survey carried out
by the Older People's Commissioner since the original A Place to Call Home
report. Minutes: The item was submitted by Cllr W.
Gareth Roberts RESOLVED To approve further steps in response to the follow-up survey carried out
by the Older People's Commissioner since the original A Place to Call Home
report. DISCUSSION The report was submitted noting
that the item was in response to the follow-up survey that had been carried out
by the Older People's Commissioner from the original A Place to Call Home
report. The Older People's Commissioner
had presented the findings of her review of Care Homes in 2014. It clearly
highlighted the need for change and to ensure that older people's quality of
life was central to the care system. It was added that the
Commissioner had asked for information to evidence that what had been agreed
upon had been implemented in January 2017. It was added that the report had
acknowledged that purposeful and positive steps had been taken and that the
arrangements were in place in terms of an Annual Quality Report. It was
expressed that the analysis was thorough and fair. It was noted that the department felt that it
was moving in the right direction but there was need to improve Awdur: Mari Wynne Jones a Rhion Glyn |
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HEALTH, SAFETY AND WELL-BEING ANNUAL REPORT PDF 179 KB Cyflwynwyd gan: Cyng / Cllr Nia Jeffreys Additional documents: Decision: To approve the Health, Safety and Well-being Annual Report. Minutes: The item was submitted by Cllr
Nia Jeffreys RESOLVED To approve the Health, Safety and Well-being Annual Report DISCUSSION Submitted - the report noting
that this was the first time this type of report had been brought to
Cabinet. It was noted that this was an
opportunity to give the Cabinet an indication of the current situation in terms
of health and safety management within the Council. It was noted that significant work had been
done to empower managers to lead on risk management within the Service. Consequently, the role of the Health, Safety and
Well-being Service was clearly advisory. It was added that the Council held
the Gold award for the corporate health standard, following a second full
assessment by officers from the Assembly. It was added that statistics for
stress and referrals to the counselling service had increased, but it was
believed that this emphasised the importance of the work of promoting mental
health in the workplace. Observations arising from the
discussion -
It was noted that the number of accidents had
risen consistently over the years but it was explained that this was because of
the awareness of the need to report them.
It was added that the number of near misses had also increased and this
was because staff were more willing to notify the team. -
It was noted that the department had been
surprised by the number of MEDRA referrals in the last quarter, but a lot of
work had been done to raise awareness. Additionally, it was noted that it
reflected a changing culture and that staff were more willing to note stress on
the sickness form rather than ticking 'other illness'. Awdur: Geraint Owen |
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FORWARD WORK PROGRAMME PDF 64 KB Additional documents: Decision: The Forward Work Programme included with the
meeting papers was approved. Minutes: The item was submitted by Cllr
Dyfrig Siencyn RESOLVED The
Forward Work Programme included with the meeting papers was approved.
DISCUSSION The forward work programme was submitted. |