Venue: Siambr Hywel Dda, Council Offices, Caernarfon, Gwynedd, LL55 1SH
Contact: Annes Siôn 01286 679729
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APOLOGIES Additional documents: Minutes: Cabinet
Members and Officers were welcomed to the meeting. No
apologies to report. |
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DECLARATION OF PERSONAL INTEREST Additional documents: Minutes: There were no declarations of personal interest. |
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URGENT ITEMS Additional documents: Minutes: There were
no urgent items. |
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MATTERS ARISING FROM OVERVIEW AND SCRUTINY Additional documents: Minutes: There were no
matters arising from overview and scrutiny. |
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MINUTES OF THE MEETING HELD ON PDF 109 KB Additional documents: Minutes: The Chair signed the minutes of the Cabinet
meeting held on 25 April, 2017, as a true record. |
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GWYNEDD COUNCIL PERFORMANCE REPORT 2016/17 PDF 204 KB Cyflwynwyd gan: Cyng / Cllr Dyfrig Siencyn Additional documents:
Decision: To approve
the Gwynedd Council Performance Report 2016/17 with the changes noted by the
officers and to recommend its adoption by the Full Council. Minutes: RESOLVED ·
To
approve the Gwynedd Council Performance Report 2016/17 with the changes noted
by the officers and to recommend its adoption by the Full Council. DISCUSSION Submitted - the report which reported on the Council's performance for the
year gone by. It was noted that it was a
statutory requirement to submit an annual report. It was emphasised that the
report was usually submitted during October; however, following discussions, it
had been decided to move the date nearer to the end of the financial year. Consequently, it was noted that there were
minor typing errors and minor changes to be made to the statistics in the
Report. Details were provided of the following required changes - ·
Report o
Page 20 - Care - Final paragraph on the right side - the correct figure for
the rate of delay for 2016/17 was 4.91% not 4.44%. This change referred to the
4th measure on page 40 of the measures table. o
Page 25 - Poverty, Deprivation, the Economy and Housing - third paragraph
on the right side - Council's Procurement expenditure in local businesses or
through sub-contracts was worth £59.8m. o
Page 29 - First paragraph of the right side of the page - had succeeded to
reduce our carbon footprint by 30.1% since 2005 and had succeeded to deliver
accumulative savings of £3.67m. ·
Measures Table o
Page 40 - Care - Number of adult service users
receiving direct payments - accurate figure is 121 - therefore, the trend was
increasing rather than reducing. o
Page 44 - The Welsh language - the 2016/17 data in
relation to the first measure would be available at the beginning of July. o
Page 44 - The Welsh language - second measure - Percentage of secondary
schools that have established a baseline of young people's social use of Welsh
Year 7 - the figure for 2016/17 was 100 and consequently the trend remained
static. o
Page 42 - Poverty, Deprivations, Economy, Housing - second measure - there
were two different measures in relation to 'Percentage of Council spending with
local businesses'; therefore the information was as follows:
The staff were thanked for their hard work in bringing the report together.
The report had been prepared based on the individual performance reports of
the Cabinet members. As the report was being published earlier this year, it
would not be possible to compare Gwynedd's performance against the rest of
Wales or the 'Family' of similar councils as no data would be available. Observations from the discussion · Attention was drawn to the good work of the Care department. It was emphasised that more work would be done to develop services for the residents of Gwynedd. It was noted ... view the full minutes text for item 6. Awdur: Janet Roberts |
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CAPITAL PROGRAMME 2016/17 - END OF YEAR REVIEW PDF 149 KB Additional documents: Decision: To accept the report
on the end of year review (31 March 2017 position) of the capital programme,
and approve the revised financing as shown in part 4 of the report, that is: ·
an increase of £136,000 in the use of unsupported
borrowing ·
an increase of £190,000 in the use of grants and
contributions ·
an increase of £319,000 in the use of capital
receipts ·
an increase of £136,000 in the use of revenue
contributions ·
a reduction of £297,000 in the use of renewal
reserves To approve the allocation of
£100,000 for the preliminary and planning work to review the provision of
education in the Bangor area, to be financed from a contribution that has
already been received from section 106 payments from Redrow,
in connection to a housing development site in Bangor. This will result in an increase of £100,000
in the 2017/18 capital programme. Minutes: RESOLVED To accept the report on the end of year review
(31 March 2017 position) of the capital programme, and approve the revised
financing as shown in part 4 of the report, that is: 1 an increase of £136,000 in the use of unsupported borrowing 2
an
increase of £190,000 in the use of grants and contributions 3
an
increase of £319,000 in the use of capital receipts 4
an
increase of £136,000 in the use of revenue contributions 5
a
reduction of £297,000 in the use of renewal reserves To approve the allocation of £100,000 for the
preliminary and planning work to review the provision of education in the
Bangor area, to be financed from a contribution that has already been received
from section 106 payments from Redrow, in connection to a housing development
site in Bangor. This will result in an increase of £100,000 in the 2017/18
capital programme. DISCUSSION The report was submitted to the Cabinet noting that the submission of the
report was a part of the process of closing the 2016/17 accounts. It was noted that the Council had spent over
£29m on capital schemes with over £11m of it funded by attracting specific
grants. It was emphasised that the departments were exceptionally good at
attracting major financial grants and that this boosted the local economy. It
was noted that £9.4m of the expenditure budget would slip from 2016/17 but it
was noted that the Council did not incur any grant funding losses as a result
of a slippage in plans. When considering point 5 in the report, it was noted that there was an
intention to maximise the expenditure in the current financial year as a result
of the Government's strict timetable as part of the Twenty First Century
Schools Programme. It was also emphasised that the item had been submitted to
the Audit Committee that morning and that it was satisfied with the report. It
was also noted that the Finance Department's officers would implement the
recommendations and proceed to publish the financial statements by the end of
June. Observations from the discussion -
A question was asked in relation to the re-profiling
and grant funding - was there potential that the grant funding could be removed
from the Council for failing to spend it and should the slippage from 2016/17
to 2017/18 be cause for concern? It was
emphasised that there were no problems in relation to spending the money during
this financial year at present. -
Also in response it was noted that it would be a
matter for individual Cabinet members during performance challenging meetings
to consider whether or not any slipping scheme would have an unacceptable
impact on the residents of Gwynedd, and that Cabinet members needed to be aware
of that during their performance challenging meetings. - It was noted that it was important to underline that £29m had been invested locally - however, there was a need to bear in mind that there was a risk in ... view the full minutes text for item 7. |
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FINAL ACCOUNTS 2016/17 - REVENUE OUTTURN PDF 92 KB Additional documents:
Decision: 1.1 To
approve and note the final financial position of the Council’s departments for
2016/17. 1.2 To approve the amounts to be carried forward (the
“Revised Over/ (Under) Spend” column of the summary in Appendix 1), namely:
1.3
To approve the following recommendations and financial transfers (as
outlined in Appendix 2) - ·
Use (£46k), that is the underspend in excess of £100k Adults, Health and
Well-being to contribute towards the shortfall in another department. ·
Clear the overspend in the Children and Families Department so that they
can move forward to face the 2017/18 challenge, and to finance this by
re-directing the Adults, Health and Well-being Department underspend (£46k) and
Corporate underspend (£151k). ·
Clear the overspend in the Highways and Municipal Department so that
they can move forward to face the 2017/18 challenge, and to finance this by
re-directing Corporate underspend (£88k). ·
Use the £939k underspend on Corporate Budgets for 2016/17 as follows: - £151k to clear the overspend of
the Children and Families Department - £88k to clear the overspend of
the Highways and Municipal Department - £700k to be earmarked in a
reserve to contribute towards the Financial Strategy for the future. 1.4
To approve the virements from the specific reserves
and release the provisions as outlined in Appendix 3 following a comprehensive
review of reserves and provisions. 1.5 To
convey to the Departments that the Cabinet will only clear overspend in very
exceptional circumstances in the future, and that departments will be expected
to carry forward any future overspend (in accordance with the procedure for
carrying underspend forward). Minutes: RESOLVED 1.1 To approve and note
the final financial position of the Council’s departments for 2016/17. 1.2 To approve the amounts to be carried forward (the “Revised Over/ (Under) Spend” column
of the summary in Appendix 1), namely -
1.3
To approve the following
recommendations and virements (as outlined
in Appendix 2) - ·
Use (£46k), that is the underspend
in excess of £100k Adults, Health and Well-being to contribute towards the shortfall in another
department. ·
Clear the overspend in
the Children and Families Department so that they
can move forward to face the 2017/18 challenge, and to finance this by re-directing
the Adults, Health and Well-being Department underspend (£46k) and Corporate underspend
(£151k). ·
Clear the overspend in
the Highways and Municipal Department so that
they can move forward to face the 2017/18 challenge, and to finance this by
re-directing Corporate underspend (£88k). ·
Use the £939k underspend on Corporate Budgets
for 2016/17 as follows: - £151k to clear
the overspend of the Children
and Families Department - £88k to clear
the overspend of the Highways
and Municipal Department - £700k to be earmarked
in a reserve to contribute towards the Financial Strategy for the future. 1.4 To approve
the virements from the specific reserves and release the provisions as outlined
in Appendix 3 following a comprehensive review of reserves and provisions. 1.5 To convey to
the departments that the
Cabinet will only clear overspend in very exceptional
circumstances in the future, and that
departments will be expected to carry forward any future
overspend (in accordance with the procedure for carrying
underspend forward). DISCUSSION The report was submitted to consider and note the final financial position
of Council departments. It was noted
that the report was very encouraging and the staff members were thanked for
creating the report. Appendix 1 was a
summary of each department, which showed that the majority of departments were
underspending. It was noted that if a
department underspent more than £100k that the money would to transferred to
other departments and projects. It was noted that there was an underspend of £939k under the corporate
budget headings, with £239k of it going towards mitigating the overspend in two
departments. It was expressed that £700k was being earmarked to fund a
financial strategy for the future, and this meant that there was £1.76m in a
fund for that specific purpose. As the Council faced a period of uncertainty
regarding the Government grant funding level by 2018/19 and beyond, this fund
could give the Council some time to plan in order to respond appropriately. It was noted that the report had been submitted to the Audit Committee, and ... view the full minutes text for item 8. |