5 TECHNICAL PROVISION PDF 246 KB
To consider the way forward with regards to technical provision for Members
Minutes:
Members'
Portal
Councillor Annwen
Hughes presented the sub-group's work on the Members' Portal. She noted that
restructuring work had been carried out to improve the accessibility of the
information that was there. She added that efforts to increase the use would
continue, in addition to efforts to gather information that would be useful to
members.
Office
365
A short presentation was given by Councillor
Annwen Hughes, who was a member of the Sub-group of this Committee which was
formed to discuss elected members' IT issues. She noted that some members had
trialled a provision via the Office 365 system with a cloud provision. The
provision had solved a number of technical problems that hindered the work of
members, and this was reiterated by other members who were part of the
sub-group.
The Senior IT Manager noted that there was
an additional cost of approximately £9 per head for the system if it was to be
distributed to all members. In response to a question about data protection, he
noted that the Council held accreditations from the PSN and the CSG for
government data protection, and that the Council would never compromise on data
protection.
Whilst discussing distributing the new
provision to Council members, it was noted that it needed to be ensured that
effective support would be available to members who were not confident in using
the new provision. In response, the Senior IT Manager noted that the service
would provide the necessary technical support for all users, in addition to assisting
with the set-up of the new system and sharing useful information.
In response to a suggestion that the system
should be provided to all members immediately, the Democratic Services Manager
noted that discretion should be exercised, although the IT service was willing
to do so. She added that lessons had been learnt from attempting to act too
quickly in the past.
It was proposed and seconded to extend the
Office 365 provision to the rest of the members of this Committee initially.
RESOLVED -
1.
To offer Office 365 provision to Members of the Democratic
Services Committee
2.
That the Information Technology Service manage the roll-out
of the provision further, depending on solving any problems arising
3.
That any useful lessons
and information gathered when setting up the provision is shared with the
Members in moving forward.